Corporate travel management remains an essential aspect of any successful business operation and it plays a critical role in ensuring that companies meet their objectives and goals. When used strategically, well-managed corporate travel can significantly improve a company’s return on investment (ROI) on travel expenses.
The purpose of corporate travel is to enable employees to visit different locations to represent their company, attend business meetings, conferences, and other events that are necessary to achieve an organization’s goals.
However, corporate travel can be costly, time-consuming, and often challenging to manage, especially for larger organizations. This is why having a dedicated travel management team or outsourcing this function to a reputable travel management company, can help organizations save money, and time, and enhance their employees’ overall travel experience.
Below are a few select reasons why you need to engage the services of a corporate travel expert like Kendirita Tours and Travel Ltd to efficiently manage your travel for you.
Expert Consultation
Effective corporate travel management requires a thorough understanding of the organization’s travel needs and objectives. You need a travel partner who is willing and able to offer consultative services to help you ascertain your varied company traveling needs and offer you the best solutions.
For instance, the travel requirements of a sales team may differ from those of a consulting team. Your corporate travel partner must work closely with various departments to determine your company’s travel needs, budget, and any specific requirements.
At Kendirita we hold our clients in high esteem and we use our extensive expertise in travel to ensure your team is well taken care of. We are always available for consultation at the start of your business with us and we continue to offer support throughout our business engagement.
The Need to Formulate and Execute your Company’s Travel Policy
A well-established corporate management partner should be able to help you execute your travel policy, or in the absence of one, help you formulate it. A well-developed travel policy is essential for effective corporate travel management.
The policy should specify the types of travel permitted, such as air travel, car rental, and hotel accommodations. It should also provide guidelines for choosing and booking travel vendors, such as preferred airlines, hotels, and rental car companies.
The policy should also specify the maximum amount that can be spent on travel as well as any restrictions on travel expenses such as meals and entertainment. You need a travel partner you can trust to handle this for you so you can focus on your core business.
Expenses Tracking and Management
One of the primary objectives of corporate travel management is to save money on travel expenses. This can be achieved by negotiating corporate discounts with airlines, hotels, and rental car companies. At Kendirita, we leverage our volume of business, but most importantly, our thriving business relationships with other partners to negotiate better rates and discounts on behalf of our clients. The savings achieved can be substantial, particularly for organizations that have a large volume of business travel.
Employee Safety
Companies have a duty to keep their employees safe while traveling for work. Your travel management team must ensure that the company’s travelers are safe and secure while on business travel. This can involve providing travel safety training to employees, monitoring global travel alerts, and implementing a crisis management plan in case of emergencies.
Traveler safety also includes ensuring that the company’s travelers are compliant with travel regulations and requirements. In our case, Kendirita ensures that travelers have the necessary visas, passports, travel insurance, and other necessary travel documents. We also ensure that your staff complies with any country-specific travel regulations, such as essential vaccinations or mandatory COVID-19 testing.
Incorporating Technology and Innovation
Technology has played a significant role in corporate travel management in recent years. Tools such as analytics and reporting can provide insights into your company’s spending patterns and shed some light on potential cost-cutting avenues. A good travel partner should incorporate innovative tools to make your travelers’ experiences much easier. Online booking of trips, for instance, can save time and reduce the risk of errors or inconsistencies that could occur if travel arrangements are booked manually. Online booking tools can also provide real-time updates on flight schedules, delays, and cancellations, allowing travelers to adjust their plans quickly.
To sum up, corporate travel management is such an essential business function that it should not be left to chance. When properly managed, efficient corporate travel can save you money, enhance traveler safety and security, and improve your team’s overall travel experience. A well-developed travel policy, effective negotiation of corporate discounts, and technology-driven solutions are just some of the ways in which Kendirita Tours and Travel Ltd can help your company achieve these goals. So why wait? Give us a call today and let us transform your travel experience forever.
Writer: Winnie Wekesa